Document Scanning & Imaging

Recordxpress Document Imaging and Scanning Solutions provide cost effective service for business of all sizes and industries across Ontario. With customer service at the forefront we will work closely with you to develop a solution that will exceed your document conversion requirements. Our team of experienced professionals will assess your current practices and provide you with a range of options that will cater to your needs while working within your budget.

Recordxpress offers a full range of document and scanning services to help make your business run productive and efficient. Such solutions include:

• Conversion of paper records into digital format
• Scan on Demand
• Data Backup (Disaster Recovery)

Document Digitization

• CONVERSION OF PAPER RECORDS INTO DIGITAL FORMAT
If you have paper records that are accessed frequently or simultaneously by multiple users scanning might be the solution for you. Scanning your paper records into digital formats will save you on storage space, make the retrieval quicker and will lower delivery charges.

Before the project begins, our knowledgeable team will discuss your current practices and requirements with you. We will provide you with suggestions and work with you to determine the best process to follow in your office going forward as it pertains to file management. We will then scan your files into digital formats on your local computer or a flash disk. Alternatively we can also upload the files to our secure server. With our convenient 24 hour online access, you can view the existing files, upload new files and scan new files into our inventory system.

This service is often used for medical records for which records must be stored for a minimum period of 10 years. In Accordance with current legislation, medical records must be stored in a safe and secure environment to ensure physical and logical integrity and confidentiality. Physicians must develop records management protocols to regulate who may gain access to records and what they may do according to their role, responsibilities, and the authority they have. At minimum, protocols must ensure that patient records, in electronic or paper form, are readily available and producible when legitimate use is required, and that reasonable steps have been taken to ensure they are protected from theft, loss and unauthorized use or disclosure, including copying, modification or disposal. This requirement applies regardless of whether the information is stored on premises within the physician’s control or otherwise.

medical documents

• SCAN-ON-DEMAND SERVICE
If you don’t access your records very often, you may prefer a scan-on-demand option. This option allows you to scan only what you require when you need it. Scan-on-demand service allows you to electronically retrieve material within hours in the event that you need it urgently. Scan-on-demand also helps you save on transportation charges and avoids the costs involved with scanning your entire inventory.

• DATA BACKUP (DISASTER RECOVERY)
Accidents can happen. Whether it’s an employee’s error or something more severe, companies should consider a Disaster Preparedness and Recovery Plan in the event of disaster. Such plans would consist of having their hard copy records digitized and stored electronically. If your company is considering a secure and cost effective resolution to this than “FILE BACKING” may be the solution for you.

Contact us today at (416) 849-5991 for further information and to obtain a quote. There are no obligations or costs involved and a member of our team will be happy to answer any questions you might have.